Archive a Material Master Record

When a material is no longer required in a company or plant, you can

archive and delete the material master record.

You have to Flag the material master record for deletion. This is

known as logical deletion.

Before a material master record can be archived and deleted, other objects (such as

purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the

dependencies between them in the network graphic.

If a material master record cannot be archived and deleted at a

given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log

also contains technical data such as the number of material master records read and the number deleted.

Some of the

archive error log message :-

* Costing data exists
* Use in routing
* Use in sales and

distribution
* Use in bill of material
* Delivery exists
* Costing data exists
* Info record

exists
* Purchase order exists

The Archiving steps :-

Archiving object MM_MATNR for archiving

material master records.

You can display the archived data, but not reload it.

To archive the material master,

first goto transaction MM71.

Type in a variant name and click Maintain. (Tick the Test Mode for archive

simulation).

Save the variant.

Maintain the Start date and Spool parameters and click execute.

Click

Goto Job Overview to check the archive status.

Permanent Delete

Use transaction SARA and click Delete

button.

Maintain the Archive Selection, Start date and Spool parameters.

Click Test Session for testing or

click execute to start the deletion program.

Click Goto Job Overview to check the delete status.

Now, if you

goto MM02/MM03, you will not be able to find the record in the material master.